Treasurer
The treasure is a dedicated board member who handles all PTA financial business.
Updated Treasurers reports are available at all board/general PTA meetings.
Reach out to the treasurer directly, use the PTA email, or visit the comments section on to send a message with questions.
Updated Treasurers reports are available at all board/general PTA meetings.
Reach out to the treasurer directly, use the PTA email, or visit the comments section on to send a message with questions.
Forms and Procedures
All forms must be completely filled out, with a copy of the receipt or purchase order attached.
Reimbursements are gold/yellow.
Your receipts must be within 45 days of your purchase. To be reimbursed you MUST be a paid Alpac PTA member and all monies must be within your current committee's budget. |
Check Request are pink.
In some cases, you may nee a check in advance to pay a vendor or you will have a bill that must be paid by the PTA. Complete a "check request" form and submit to the PTA Treasurer. Provide at least three (3) business days notice if you need a check. If it is a bill, submit the bill along with the form and the Treasurer will mail it. PTA checks MUST be signed by two officers, so a little advance notice is appreciated. |
Deposit Notice are green.
If you are in charge of an activity that generates money, such as Fundraiser, you must verify the total amount being turned in and complete a "Deposit Notice" form to accompany the deposit. Two committee members MUST count the money. Please count, sign and log both cash and checks, and total all monies. (All must be done by an Alpac PTA member only) |
Cash Box Request are orange.
If you are in charge of an activity that needs to have change prepared, submit a "Cash Box Request" form to the Treasurer at least one (1) week in advance of the event. One the form, indicate the kind of change you need and the number of cash boxes you need. Also, please place a call to the Treasurer to make him/her aware of your need. Cash boxes require a trip to the bank, so advance notice is essential. |
Please pick up the forms you need in the Alpac office. If you need assistance, please let us know! We will be happy to answer any questions you have and guide you through the paperwork process.
In addition to organization, these forms provide a documented paper trail to track PTA operations. The documentation explains the how, the what, and the why behind all spending and use of PTA money in support of the students of Alpac.
Thanks in advance!!
Your Treasurer
All of these forms are available in the Alpac Office.
In addition to organization, these forms provide a documented paper trail to track PTA operations. The documentation explains the how, the what, and the why behind all spending and use of PTA money in support of the students of Alpac.
Thanks in advance!!
Your Treasurer
All of these forms are available in the Alpac Office.